2013-2014 School Spelling Bee Coordinator Information
Stage 1: School Enrollment (deadline extension to November 30, 2013)
[After November 30 and through December 13, late enrollment incurs a late fee.]
Stage 2: School Spelling Bees (Fall 2013)
Stage 3: Regional/District Spelling Bees (February 2014)
Stage 4: HoustonPBS Spelling Bee (March 29, 2014)
Stage 5: Scripps National Spelling Bee (May 2014)
Stage 1: School Enrollment
Once enrolled, teachers and administrators have access to a virtual bee-in-a-box, with everything they need to run a classroom or school spelling bee, such as:
Online access to the teachers-only section of spellingbee.com (preview)
Official study lists for students, organized by grade level (sample)
Study materials for each school spelling champion (sample)
The 2014 Classroom Pronouncer Guide (sample)
The 2014 School Pronouncer Guide (sample)
Materials to conduct a Great American SpellCheck fund raiser
Award certificates (sample)
A free one-year subscription to Encyclopædia Britannica Online for Kids (a $69.95 value) to use as a spelling bee prize
Enroll your school by November 30, 2013 using the Scripps National Spelling Bee website; $120 fee for enrollment/materials
1) Go to www.spellingbee.com , Click "Enroll Now" in the upper-right-hand corner.
2) Enter the zip code of your school.
3) Select your school.
4) Click the "Submit" button at bottom of page.
5) Write down your password and keep it where you can find it. Your password is needed to access your online account for spelling bee materials and to report your school champion to Scripps.
6) Choose payment: credit card or check. Scripps National Spelling Bee does not accept purchase orders. (If you select to pay by check, a $7.50 processing fee will be added.) The system will generate a custom invoice for you.
7) Access to your Scripps National Spelling Bee account is open after payment is received.
To Batch Enroll Multiple Schools in a Single Transaction:
1) Go to spellingbee.com and click Enroll Now in the upper right corner of the home page.
2) Click the words “Click here” in the sentence “Click here to enroll multiple schools from multiple zip codes”.
3) Enter the zip code(s) of the schools you wish to enroll and click the Submit School Zip Codes button.
4) Place check marks in the boxes of the schools you want to enroll; click the Submit School(s) button.
5) Follow the on screen prompts. During Step 5 you will be able to select your payment method: credit card or check. Scripps National Spelling Bee does not accept purchase orders. (If the pay-by-check option is selected, the system will generate a custom invoice listing the schools and will email the invoice to the person who initiated the enrollment on behalf of the schools. Schools will gain access after payment is received.)
Stage 2: School Spelling Bees
Each school organizes its own bee and sets its own spelling bee date.
Please schedule your school bee to occur no later than January 17, 2014.
Schools are encouraged to complete school bees before the Winter Break.
DOWNLOAD THE MATERIALS
Log-in with your password to your Scripps National Spelling Bee account at www.spellingbee.com. Download and print your materials. Keep the Pronouncer Guides in a safe place; they are not for distribution.
Study Word Lists
You have permission to adapt the Study Word Lists for your school. Make sure that the level of Study Words you give to your students matches the level of words that you will use in your bee.
Two-Page Version: a cumulative list of all the words
Eight-Page Version: one page for each grade level difficulty
Pronouncer Guides are for your use only, not for the students. Pronouncer Guides begin the Spelling Bee with words selected from the Scripps National Spelling Bee Study List and progress
to words that are not on the Scripps National Spelling Bee student study list.
Classroom Spelling Bee Pronouncer Guide
School Spelling Bee Pronouncer Guide
Vocabulary (new this year and optional)
Background: At the 2013 Scripps National Spelling Bee Finals, vocabulary testing was introduced, well received and will continue to be part of future National Finals. Schools have the option to include vocabulary in their school competitions. You may choose to use all, some, or none of the vocabulary testing materials offered. (If your school champion competes in a School District Bee, check with your district to find out if vocabulary will be part of the district bee. For the Regional Bees and the HoustonPBS Final Bee, vocabulary will NOT be incorporated, these bees will be, ‘spelling only’.)
MAKE A PLAN
Customize your spelling bee to fit your school needs.
(example 1: school bee only)
(example 2: classroom tests + school bee)
(example 3: classroom bees + grade bees + school bee)
(example 4: classroom tests + grade bees + school bee)
If your school has class bees and/or grade level bees + a final school bee, you would use the Classroom Pronouncer Guide and the School Pronouncer Guide. If your school has just one school-wide bee, you could use just School Pronouncer Guide. Please use the Pronouncer Guides to fit your needs.
BEFORE you distribute anything, educate yourself and make a plan. Take time to plan now. Read the spelling bee pronouncer guides, rules, and student study materials carefully. Spelling Bee Coordinators, please use the Pronouncer Guides when planning your study materials. (Every year, some coordinators distribute the study materials, and then later, open the Pronouncer Guide to realize that the way the students are studying does not match the way they want to conduct the spelling bee.) Please plan your actual spelling bee down to each word to be called, before you distribute the student materials.
DISTRIBUTE Bee Information and Study Materials
Inform teachers, students, and parents about the procedure, study materials, rules, deadlines and dates for your school spelling bee.
Students prepare for the bee using the study materials you distribute. (Many students ask what words will be used in the bee. It is important that students understand that a bee is different than a 'spelling test'. Only the spelling bee officials know exactly which words will be used in the bee.) The early rounds of the bee are selected from the study word lists. Later rounds are selected from the dictionary and are not on any study list.
Send a copy of the rules to your judges.
Send a copy of the pronouncer guide to the pronouncer and back-up pronouncer.
Reserve the room, arrange for microphones, chairs, etc.
Create/order/solicit certificates, ribbons, trophies, prizes etc. for participants, top spellers & champion.
Print speller number placards, participant certificates, and program.
Keep the pronouncer guide secure so that only bee officials have access to it.
Spelling Bee Word Advice
Begin with easy words and progress to difficult words. Do not mix the levels of difficulty.
During the bee, wait until a round is completed before advancing to a more difficult level.
Once you progress to the more difficult words, do not backtrack.
It is good to have a back-up word list in case you run out of words.
For more 'how-to' information, go to Tips for a Great Bee.
AFTER YOUR SCHOOL SPELLING BEE
REPORT YOUR SCHOOL CHAMPION TO SCRIPPS
Log-in to your Scripps National Spelling Bee account, using the Scripps National Spelling Bee website, www.spellingbee.com, and report your school champion information. Report your champion information as soon as your bee is complete, but no later than January 17, 2014.
DISTRIBUTE MATERIALS TO YOUR CHAMPION
Give the study materials for the next level of competition to your school champion: 7th/8th grade school word lists and Spell-It. Download "Spell-It!" from your Scripps National Spelling Bee account. There are two formats of "Spell-It!". One version is with graphics and one version is without graphics. Each contains the same words, but presentation is very different. Please give both versions to your school spelling champion. Inform your school champion and her/his family about the procedure, date, time, place for the February School District Bee -or- Regional Bee. You will receive details about your Regional/School District Bee in January. (The runner-up/alternate should be given the same study materials in case the champion cannot attend the regional/district bee.)
Stage 3: Regional/School District Bees, February 2014
Regional/School District Bees are held during the month of February. You will be given the details regarding your Regional/School District Bee.
Stage 4: HoustonPBS Bee, March 29, 2014
The top speller(s) from Regional/School District Bees advance to the HoustonPBS Spelling Bee.
Stage 5: Scripps National Bee, May 2014
The top TWO spellers from the HoustonPBS Spelling Bee advance to the 2014 Scripps National Spelling Bee. All expenses are paid during Bee Week in Washington D.C.
HoustonPBS is the first public broadcaster and the third largest local sponsor of the Scripps National Spelling Bee. Spellers advance from a challenging series of school, district, and regional spelling bees: 1000+ schools, 100,000+ spellers, 42 Texas counties. Spelling Bee participation enriches the language skills of students across the nation with a focus on better spelling, richer vocabulary and correct English usage. Bee participation also provides confidence-building experience in public-speaking skills.
The major sponsors for the 2014 HoustonPBS Spelling Bee are Fiesta, Wells Fargo Bank, and KUHF News 88.7, Houston Public Radio.